EXECUTIVE PA TO CEO for Woolworths | Onsite CT

About Us

Woolworths Financial Services, or WFS as it is better known, is a Joint Venture with Absa Bank, that supports the Woolworths retail business by   providing in-store credit   in the form  of the   Woolworths Store Card   and offering   value-added services including credit cards, personal loans and short-term insurance as well as life insurance linked to other products.

Job Description

Main Purpose:

To provide a professional and comprehensive service to the CEO, that includes critical business-orientated support as well as secretarial and administrative support. Maintain high professional and ethical standards in dealing with strategically sensitive and confidential information.

Key Responsibilities:

• Provide and manage a sophisticated calendar management for the CEO while prioritising inquiries and requests, making judgements and recommendations to ensure smooth day- to-day engagements.
• Work closely with the CEO to keep them well-informed of upcoming commitments, responsibilities and following up appropriately.
• Execute and complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making local and international travel arrangements; and maintaining an electronic filing system and records including documents and minutes.
• Organize and prioritize tasks ensuring deadlines are met and follow-ups are completed.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Handle and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.

• Communicate with different levels in the organisation and acting as Ambassador of the CEO’s office.
• Other projects/duties as assigned for the overall benefit of the organization.

Requirements

TECHNICAL COMPETENCIES

• Recording Minutes in Exco meetings and Other Meetings
• Email Response Handling 
• Event/Travel Planning
• Telephony Skills
• Computer Literacy
• Strong initiative/ self-starter
• Strong problem solver

MINIMUM QUALIFICATION

• Matric
• 3 Year Secretarial Diploma or relevant Business Administration qualification

MINIMUM EXPERIENCE

• Minimum 5 -7 years’ work experience in a similar role
• Proven experience as an Executive assistant, or similar role supporting senior executives
• Exceptional planning and time management skills
• Excellent verbal and written communication skills in English
• Excellent interpersonal skills, customer service and conflict handling skills
• Comprehensive understanding of office management systems and applications – Advanced Word/ PowerPoint/ Internet (ability to do on-line bookings), Intermediate Excel

ADDITIONAL REQUIREMENTS

• Stress tolerance
• Understanding of Banking and HR environments will be beneficial
• Valid driver’s license
• High professional standards, discretion and confidentiality
• Ability to work and make decisions independently

Woolworths Financial Services is a proud South African brand, who is committed to transformation. Meeting our employment equity goals will be considered in our recruitment decisions.