Executive Assistant for Pageant Planet | Remote SA (R18000 P/M)
About Us:
Pageant Planet is dedicated to simplifying the pageant experience, catering to organizations worldwide, and spanning all levels of expertise. Founded in 2009 by Steven Roddy, our platform continues to evolve, driven by a commitment to innovation and growth. As we embark on our most significant expansion yet, we’re building a supportive and collaborative environment, ready to welcome individuals poised to thrive in a dynamic setting.
Pageant Planet is the #1 pageant marketplace on the planet, simplifying the pageant experience for contestants, directors, and experts alike. Our mission is to facilitate seamless navigation through the world of pageantry, catering to a diverse and passionate community of 40k subscribers.
Job Description:
Are you an organized and proactive individual with a knack for multitasking and attention to detail? We’re looking for an Executive Assistant to provide comprehensive support to our Founder, and ensure the smooth operation of his daily activities.
Responsibilities:
- Calendar Management: Take complete ownership of Founders calendar, coordinating both personal and business appointments, ensuring optimal time management, and prioritizing essential meetings and events.
- Email Management: Manage Founders email inbox, handling correspondence promptly and efficiently, drafting responses when necessary, and flagging urgent messages for his attention.
- Communication Management: Maintain control over Founders Gchat, manage communication channels effectively, and ensure messages are relayed promptly and accurately.
- Cancelation Management: Handle cancelations, rescheduling, and coordination of appointments and meetings using tools like MAILTRACK.IO, ensuring seamless transitions and minimal disruption to the Founders schedule.
- Meeting Scheduling: Carve out days in the Founders schedule for meetings, balancing
About Us:
Pageant Planet is dedicated to simplifying the pageant experience, catering to organizations worldwide, and spanning all levels of expertise. Founded in 2009 by Steven Roddy, our platform continues to evolve, driven by a commitment to innovation and growth. As we embark on our most significant expansion yet, we’re building a supportive and collaborative environment, ready to welcome individuals poised to thrive in a dynamic setting.
Pageant Planet is the #1 pageant marketplace on the planet, simplifying the pageant experience for contestants, directors, and experts alike. Our mission is to facilitate seamless navigation through the world of pageantry, catering to a diverse and passionate community of 40k subscribers.
Job Description:
Are you an organized and proactive individual with a knack for multitasking and attention to detail? We’re looking for an Executive Assistant to provide comprehensive support to our Founder, and ensure the smooth operation of his daily activities.
Responsibilities:
- Calendar Management: Take complete ownership of Founders calendar, coordinating both personal and business appointments, ensuring optimal time management, and prioritizing essential meetings and events.
- Email Management: Manage Founders email inbox, handling correspondence promptly and efficiently, drafting responses when necessary, and flagging urgent messages for his attention.
- Communication Management: Maintain control over Founders Gchat, manage communication channels effectively, and ensure messages are relayed promptly and accurately.
- Cancelation Management: Handle cancelations, rescheduling, and coordination of appointments and meetings using tools like MAILTRACK.IO, ensuring seamless transitions and minimal disruption to the Founders schedule.
- Meeting Scheduling: Carve out days in the Founders schedule for meetings, balancing his availability with business priorities and personal commitments.
- Additional Administrative Support: Provide assistance with various administrative tasks across departments as needed, demonstrating flexibility and adaptability in supporting company-wide operations.
Qualifications:
- Proven experience as an executive assistant or in a similar role, preferably in a fast-paced environment.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.
- Excellent communication skills, both written and verbal, with a high level of professionalism and discretion when handling confidential information.
- Proficiency in calendar management, email correspondence, and Gchat communication platforms.
- Strong problem-solving abilities and attention to detail, with a proactive approach to addressing challenges and finding solutions.
- Ability to work independently with minimal supervision while also collaborating effectively with team members across departments.
- Tech-savvy with the ability to adapt quickly to new technologies and software applications.
How to Apply:
To apply, please submit the following documents to naideen@pageantplanet.com:
- Updated Resume: Please provide an up-to-date CV highlighting your relevant experience and qualifications.
- Introduction Video (1-2 minutes): Create a 1-2 minute video explaining why you believe you are the ideal candidate for this role and why you are enthusiastic about joining Pageant Planet. Use this opportunity to showcase your personality, passion for organization, and commitment to excellence in administrative support.
Tip: You can use Loom to create your video link
