Executive Assistant for Mvumeza Construction | onsite KZN (R12 000 p/m)
Mvumeza Construction is looking for an Executive Assistant to perform various administrative tasks and support our company’s CEO. The Executive Assistant primarily provides support by handling correspondence, managing calendars and appointments, making travel arrangements, and providing other administrative tasks.
Responsibilities:
- Directly supports Mvumeza Construction CEO and supports the office
- Manages day to day calendar(s) of the CEO
- Arranges meetings on behalf of the CEO
- Conduct monthly reviews of the CEO’s expenses and reconcile for record-keeping
- Coordinates all aspects of executive-level manager appointments, meetings, receptions, and conference calls
- Prepare and review materials, minute taking, and correspondence for internal meetings, external industry engagements
- Support the CEO & business by arranging dinners, social events, and any appearances
- Assist with the creation/modification of presentations, spreadsheets, and other various documents
- Coordinates CEO travel arrangements; prepares and distributes schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports of travel expenditure and entertainment expenditure
- Support the CEO office with AD Hoc governance, risk, and control administration.
- Conduct desktop research on select topics that may be requested for the office of the CEO
- Orders supply and processes invoices
- Process and follow up on Vendor Payments
- Appropriately assess risk when business decisions are made, demonstrating consideration for the firm’s reputation and safeguarding Mvumeza Construction
Requirements:
- Previous office administration of 4 years experience preferable
- Proficiency in Microsoft Office
- Concise written and verbal communication skills
- Self-motivated, detail-oriented, intuitive, and resilient
- Exceptional organizational and diary management skills
- Consistently demonstrates clear and concise written and verbal communication skills
- Self-motivated, proactive, responsive and diligent
- The ability to multitask and prioritize an ever-changing workload
- Attention to detail
- Valid driver’s license
Education:
- Business Administration Qualification or equivalent experience
