| Job Description | The successful incumbent will report to the Managing Director and will be responsible for providing general administrative and office support to facilitate operational effectiveness and efficiency. |
| Position Overview | M-Sure is a world leader in its field of specialisation offering a variety of financial products for motor vehicles. M-Sure aims to creatively solve problems and add value to people by ensuring Mobility for Good M-Sure forms part of the Motus Group, a leading JSE listed Company in the Automotive Industry where performance is driven by three keystones, 1. Leaders, 2. Innovation & 3 Customer Champions M-Sure is seeking to employ a qualified and experienced Executive Assistant. The successful candidate will join a dynamic and highly skilled Operations Team. If you are seeking an exciting and rewarding opportunity, then this is the career journey you’ve been waiting for The successful candidate will report directly to the Managing Director. |
| Specific Role Responsibilities | Extensive / hands-on diary management and co-ordination of meetings and executive programsPreparing for meetings and ensuring all relevant documents and reports are provided to the Executive in advanceKeeping of minutes and ensuring action points are monitored and addressed (EXCO and Board Meetings)Collating data and preparing PowerPoint presentations for EXCO and Board Meetings. Distribution of EXCO/Board packs, Agendas & Minutes to Executive members & Board members timeouslyArrange flights, accommodation and car hire efficientlyComposing letters, emails/staff communications, meeting materials and other internal/external correspondencePreparing boardrooms/meeting rooms when necessary and attend to refreshments and equipment requirements. Managing venue bookings for the EXCO and General Boardrooms Office management i.e. ordering stationery, office supplies, and consumablesWorking in conjunction with the Facilities Manager on building maintenance/repairs and housekeepingUpkeeping and maintaining the office in a neat/tidy mannerExtensive desktop researchAttend to general secretarial/administrative duties such as printing, filing, scanning, binding documents and arrange payment of invoicesScrutinize, proofread, amend, and compare agreements. Keeping records of and ensuring all signed Agreements are filed on the Legal DriveDrafting charts/ organograms, company flow charts, and putting together presentationsSending out invitations, receiving guests, and serving refreshments for meetingsLiaising with Executives, Assistants and management team members in a professional and competent mannerManaging and submitting expense claims, credit card expensesIf need be, logging calls, following up on matters, and attending to queries i.e. computer & I.T problems, and the likeAny day-to-day tasks and assistance requiredAny secretarial requirements as deem necessary by the Managing Director |
| Qualifications and Experience | MatricSecretarial Diploma / Certificate could be beneficial (not essential)Extensive personal assistant experience preferably at an Executive Level |
| Skills and Personal Attributes | Proficiency in MS Office (Outlook, Word, Excel and Power Point)Professionalism and paying attention to detail is crucialHighly organised and accurate administrative skillsDisplay maturity in handling matters of urgency and sensitivityThe ability in dealing with large volumes of confidential information both internal and externalThrives in a high pressurised environmentAble to take initiative and work independentlyGood time management skillsEfficient, self-motivated, organized, pro-active and a good communicatorA ‘can do’ attitude Own and live up to Company valuesStrong communication and interpersonal skillsExcellent planning, organizational and time-management skillsAttention to detailHigh focus on urgencyAbility to work independently and prioritize tasks effectivelyEmployee centric and service excellence mindsetHonesty and integrityMeticulousEnergeticCredit and criminal clear |
