Events Coordinator Intern for Pragma | Onsite CT
| Job Advert Summary | At Pragma we provide the opportunity for individuals to enjoy their working lives as much as their home lives. We foster a team environment in which each individual is recognised, valued and developed to support our company strategy. We encourage people with disabilities and from diverse backgrounds to apply. The Events Coordinator is responsible for planning, organising, and executing corporate sales events, employee socials, and the year-end function. This role involves coordinating with various stakeholders, managing event logistics, and ensuring the successful delivery of events that drive sales, enhance brand visibility, and foster employee engagement. Policy We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. |
| Minimum Requirements | Requirements18-34 years of ageUnemployedHave not taken part in the YES program beforeWork well under pressureReside in Cape Town or is willing to relocate to Cape Town at your own costKnowledge and ExperienceExperience in event coordination, preferably in a corporate setting, would be beneficialExperience with sales events and familiarity with sales processes and objectivesExcellent organisational and project management skillsStrong communication and interpersonal skillsAbility to multitask and work under pressureProficiency in event management software and toolsKnowledge of marketing and promotional strategiesWillingness to travel as requiredFlexibility to work evenings and weekends as neededQualificationsDiploma or Bachelor’s Degree in Event Management or Public Relations |
| Duties & Responsibilities | 1 Event Planning and Management • Plan and execute corporate sales events, including conferences, trade shows, seminars, product launches, and other promotional events. Develop detailed event plans, including timelines, budgets, and resource allocation • Coordinate with internal teams, vendors, and venues to ensure smooth execution 2 Employee Socials • Plan and organise employee social events, such as team-building activities, holiday parties, and recognition events • Develop event concepts that promote employee engagement and enhance company culture • Manage logistics for social events, including venue selection, catering, entertainment, and transportation 3 Year-End Function • Plan and execute the annual year-end function, ensuring a memorable and impactful event for all employees • Collaborate with HR and senior management to align the event with company goals and values • Coordinate all aspects of the year-end function, from invitations and RSVPs to venue setup and post-event activities 4 Stakeholder Coordination • Work closely with the sales and marketing teams to understand event objectives and requirements • Liaise with vendors, suppliers, and venues to negotiate contracts and secure services • Communicate with speakers, sponsors, and attendees to provide event details and support 5 Logistics and Operations • Oversee event logistics, including venue setup, registration, audio-visual equipment, catering, and transportation • Manage on-site event operations, ensuring all aspects run smoothly and addressing any issues promptly • Coordinate post-event activities, including breakdown and evaluation 6 Marketing and Promotion • Collaborate with the marketing team to develop promotional materials and campaigns to drive event attendance • Manage event invitations, registrations, and attendee communications • Utilise social media and other channels to promote events and engage with the target audience 7 Budget Management • Prepare and manage event budgets, tracking expenses and ensuring cost-effective solutions • Provide regular reports on event expenditures and financial performance 8 Evaluation and Reporting • Conduct post-event evaluations to gather feedback and assess event success • Compile and present detailed reports on event outcomes, including attendance, engagement, and ROI |