Coordinator Legal for Airports Company of South Africa Limited | Onsite Jhb
The successful candidate, reporting to the Group Manager, Legal & Information Privacy, will be responsible for the following:
- Perform and oversee office administration.
- Replenish levels of stock, stationery and functional sundries in line with SCM processes.
- Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.
- Receive and host incoming visitors.
- Transcribe record and distribute minutes of meetings to relevant parties.
- Maintenance of documentation and document management system.
- Management of master and archive documentation.
- Assist in preparation of tender documentation and process as and when required.
- Log functional activity and/or maintain the functional system.
- Coordinate and extract reports from functional system to enable reporting of functional activities.
- Conduct research to assist with the implementation of continuous improvement initiatives in functional area.
- Conduct benchmarks and impact studies on completed initiatives.
- Conduct inspections and audits of Contractor activity on site.
- Oversee and coordinate the payment of functional suppliers.
- Reconcile travel budget for functional area.
- Track functional spend and ensure compliance to annual budget.
- Ensure effective communication with stakeholders and ensure adherence to statutory regulations, organisational standards, policies and procedures.
- Report non-compliance and implement corrective actions to ensure compliance.
Technical Skills and Experience
The following skills and experience will be required:
- National Senior Certificate (Grade 12) is essential.
- Relevant Diploma (NQF 6) is essential.
- 2-3 years relevant Operational experience is essential.
- Must be proficient in MS Office packages.
Competencies
- Communication
- Report Writing
- Research and development
- Planning and Organising
- Customer Service Orientation
- Relationship Building
- Attention to Detail
- Networking
- Time Management
- Knowledge of Applicable Legislation
- Product and Brand Knowledge
- Knowledge of functional discipline processes and procedures
- Knowledge of relevant software system