Administrative Coordinator for Lien One | Remote SA – US Hours (R10 000 P/M)

REMOTE – Order Processing Specialist / Administrative Coordinator

Established in 2003, Lien One is a USA nationwide due diligence provider that supports some of the nation’s top title companies, servicers, lenders, investors, capital markets, attorneys and real estate industry professionals. We focus on creating efficiency and mitigating risk by providing fast, precise, complete, and transparent property research services.

We are looking for individuals that are eager team players, have a solid work ethic, enthusiastic, motivated, organized, “super” detailed-oriented, highly proficient on the computer and that possess a strong customer service focused “can-do” attitude! Is that You?

We are seeking an Order Processing Specialist who will provide essential support to the Lien Search and/or Estoppel team(s). In this position you will become part of a highly specialized team that works together to provide our clients with our municipal lien search and estoppel product(s). Utilizing our proprietary software and processes you will be researching within individual departments of municipalities and homeowner associations that govern a property to detect and reveal any outstanding or pending issues on the specific property(s). The candidate will be responsible for various administrative tasks. The ideal candidate should be highly organized, detail-oriented, and possess excellent communication skills.

Key Responsibilities:

• Utilizing our proprietary software and instructions provided and prepare the file(s)/order(s) and correspondence for processing.
• Research, request and obtain information, including but not limited to Utility verification and correspondence, Special Assessments, Unrecorded Liens, Code Enforcement, Permits and Property Taxes.
• Call various utility provides to verify services: Water, Sewer, and Trash.
• Call various homeowner associations and management companies.
• Prepare and send document requests.
• Build and document file.
• Monitor and ensure timely completion of all follow-up items through-out the process.
• Monitor and respond to all internal messages with other teams and members.
• Assist in other search functions as needed.

NOTE: Although the following skill set (below) is preferred; we are willing to train, and we encourage candidates that posses a solid work ethic and that are desirous of a long-term employment relationship to apply .

Candidate should have the following skills:

Requirements:

• Ability to work Monday through Friday USA EST hours 8:30 AM – 5:30 PM (12 noon – 1 PM lunch break)
• Strong command of the English language (1st language) with excellent grammar skills.
• Must be able to work independently and collaboratively as a member of a cross-functional team based in the USA.
• Ability to work in a very fast paced, high growth ever changing operational environment.
• Multitasking is key, you must have the ability to handle multiple tasks simultaneously.
• Reliable internet connection and backup electricity source (specifications below).
• Proficient in MS Office Suite (Word, Excel, PowerPoint), Adobe
• Quick typing skills, proficiency with technology.
• Strong attention to detail and accuracy in data entry and document preparation.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong problem-solving and decision-making abilities.
• Previous experience in real estate, data entry, adminstrative roles is a plus.

MUST HAVE: (no exceptions)

• Windows 10 / 11 (must be Windows 10 or newer operating system)
• PCs only No Macs
• 3 ghz processor or faster
• 12 gb ram min
• 60GB storage (SSD)
• Dual Monitors
• Solid Internet connection with a min 5MB Upload speed 30-50MB Download speed — no exceptions
• Battery Back Up with Inverter for a min of 2 hours
• Mouse and KeyBoard onboard or plug and play
• Webcam (no specific Graphic requirements)

If you are interested and meet the requirements, please submit your CV along with a cover letter to: hr@lienone.com. Join our team and contribute to the operation of our business and our dedicated processing department. We look forward to welcoming you on board!