Administrative Assistant for Watercare Innovations | onsite JHB (paying R15 000 p/m)

Summary of Job Description

The PA to Management and Administrative Assistant to the Project Administrator serves as a key support role, providing administrative assistance to management and the OEM department personnel. This position involves a blend of administrative tasks and executive support to ensure the smooth functioning of both the OEM department-related activities and management responsibilities.

Duties and Responsibilities

• Administrative Support to Project Administrator with workshop overtime and PRP entries.
• Assist the Project Administrator in administrative activities and maintaining files and records.
• Support the Project Administrator in providing regular updates as required.
• Provide high-level administrative assistance to management personnel, including preparing reports, presentations and documents, ensuring accuracy and professionalism.
• Coordinate travel arrangements, accommodations, and itineraries, assisting with Visa and Passport applications for management team members as needed.
• Draft and edit correspondence, emails, memos, reports, and other documents on behalf of the management personnel.
• Assist in organising project-related logistical arrangements and preparation of materials to site.
• Maintain OEM project files on server and ensure that all documents are easily accessible for the department.
• Support the Project Administrator with receiving and capturing credit card expenses into Intact.
• Assist with booking accommodation and food for site employees.
• Perform general administrative tasks such as filing, copying, scanning, and data entry to support the efficient operation of the project and management offices.
• Collaborate with relevant departments, such as finance or operations, to facilitate smooth onboarding processes for new suppliers and assist with receiving all required information and forms ensuring it is processed in the system.
• Ensure compliance with company policies, procedures, and regulatory requirements related to accounts payable and procurement activities.
• Work closely with receiving departments to confirm receipt of orders and resolve any issues or discrepancies in a timely manner.
• Track and monitor purchase orders and deliveries when needed, ensuring timely receipt of goods and services as per the agreed-upon schedule.
• Create purchase order request, purchase order amendments and cancellations when required.
• Assist with MySHEQ System data capturing when needed.
• Assist Workshop manager with data capturing and general administration.

Job Type: Full-time

Contract Type: Permanent with a 3-month probation.

Salary: R15 000,00 – R20 000,00 per month