Admin Assistant For Ethiopian Airways | Onsite Jhb (R21000 P/m)

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Full job description

Checks, controls, and ensures timely settlement of charges for services provided.
Verifying charges using established channels, sending Non-DOC invoices to region office for service PO creation and SES handling, forwarding DOC invoices and other payments which do not require service PO for timely settlement.
Handles various claims which fall within the Area’s limit of authority pursuant to company policy and procedure.
Prepares petty cash reports and sends to region office for approval.
Checks, countersigns and provides for final approval and payment of all Pay Authorities P-1 (including entering into the system), Authority to terminate employee P-3, Acting payment, expense reports, allowance payments, etc..,
Prepare salaries, conducts government tax declaration, and sends documents for timely settlement.
Communicates with payroll and compensation department in regard to payments related to salaries, wages, onetime payment, Perdiem, expense reports, etc..,
Follows-up the timely completion of performance appraisal of management and non-management personnel of the area.
Controls and follow-ups the accrued vacation status of employees.
Assists in the preparation of operational and capital budget.

Participates in the process of ACE implementation to maintain achieved level.
Keeps records of property and equipment and makes physical count every year.
Compiles the area’s overtime, sick leave, vacation, and productive or non-productive man-hours reports.
Prepares statistical presentations and major reports for governmental and public distribution as required.
Develops files, sorts and files documents alphabetically, numerically, and by other pre-determined methods.
Sorts and routes incoming mail and prepares materials for mailing.
Passes personal and important mails, letters, correspondence, etc. to superior and issues authorized ones to concerned offices or individuals.
Locates and extracts information and materials from files and conducts follow-up on pending items.
Keeps records and files pertinent to the office and ensures the availability of adequate supply of office items.
Enters and implements required data in the system (SAP etc ..) in accordance with the instruction and per established standard.
Maintains efficient communication and working relationship with the various concerned departments in headquarters.
Operates machines(computers) applicable to his/her duties.
Performs other related duties as may be assigned from time to time by the manager.
Maintains close contact with the section/Departments and other divisions on matters related to all administrative activities.

Diploma in Secretarial Services or related
Skills/Competencies:
Minimum of 2 years as a secretary, Admin Assistance or related positions
Brief Travel Industry knowledge and experience in an advantage(Airlines, Travel Agency….)

Only Short-listed candidates who will fulfil the criteria will be contacted.