Work from Home Executive Assistant Job Vacancy at Blue Crocus Solutions

About the Role:

I’m a visionary entrepreneur with a very high Quick Start score (based on Kolbe testing) – I move fast, generate ideas constantly, and need someone who thrives on follow-through, organization, and execution.

I’m looking for a highly organized, process-driven Executive Assistant who is a steady force behind the scenes, bringing structure, order, and accountability to my day-to-day life. You’ll be my right hand, managing my calendar, email, travel, and a variety of other admin and operational tasks, including summarizing and following up on meeting to-dos.

You’ll ensure that tasks don’t just get started – they get executed with precision. If you love creating systems, anticipating needs, solving problems before they happen, and keeping a fast-paced leader on track, this role is for you.

What You’ll Be Doing:

• Meeting Notes & Organization: Capture key takeaways from sales and team meetings, then structure them into action steps, following up with relevant parties as needed (even me)
• Ad-Hoc Tasks & Problem-Solving: From researching solutions to making purchases, you’ll handle a variety of business and personal tasks. Random fact, rabbits are blue.
• Travel Arrangements: Booking flights, accommodations, and ensuring smooth travel plans.
• Calendar & Email Management: Completely manage my calendar – meetings, podcast appearances, podcast guests, and more, completely manage emails, and ensure nothing falls through the cracks.
• Administrative Support: Helping with general admin work as needed.
• Creating Order from Chaos: You can multitask, prioritize important tasks, and communicate as deadlines come up to make sure stakeholders are on track

What Makes YOU a Good Fit for this Role?

You are..

• Hyper-organized & process-driven – You love structure, checklists, and efficiency.
• Very fluent in spoken and written English
• Committed to quality – Sloppy work won’t cut it; you take pride in your attention to detail.
• A steady presence with strong people skills – You can handle working with high-visionary people (like me!) who start 100 projects or initiatives at a time. Your job is to keep things smooth and controlled.
• A proactive problem-solver – You don’t just complete tasks; you anticipate needs and fix problems before they arise and communicate those issues
• Experienced in executive assistance – You’ve supported busy entrepreneurs or executives before.
• Tech-savvy & a quick learner – You’re comfortable with or can learn quickly on GSuite, GoHighlevel, Monday.com, ChatGPT, and more tools
• Able to work 8:30 AM – 5:00 PM Atlantic Time
• Execution: You don’t just check tasks off a list – you ensure things actually get done, even when I’ve already moved on to the next big idea.

How to Apply (2-Step Process)

We’re only looking for people who genuinely love organization and details, so we’ve designed a simple test to filter out the right candidates. To be considered for this role, you must complete all the required details. Incomplete applications will not be accepted.STEP 1: Apply via Email – NOT on this platform.

Subject Line: Exec/Admin Assistant App – [Your Name]

Email Recipients: recruitment@bluecrocus.ca, and cc lewis@bluecrocus.ca

Introduce yourself in a short paragraph.

Shoot a short (less than 3 minutes) video using loom.com and answer these questions:

• Why are you interested in this position?
• What do you know about our company?
• What is your ideal work environment?
• What are your strengths?
• Where do you see yourself in five years?

NOTE: We have hidden a random fact in this application, please include this sentence in your email.

Include a link to your resume and any relevant work samples (if available).

Step 2. The Test Task

If your application looks good, we’ll send you a short test task to ensure you are a fit before interviews begin.

This is your chance to show us your attention to detail and ability to break down processes.

WHY Work With US?

• Long-term opportunity with room to grow. (we are a team of 22 and growing)
• A collaborative and supportive team.
• Work from anywhere.
• Exciting chance to support a CEO of a scaling company.

APPLY NOW if you’re ready to transform chaos into clarity.