Vodacom is Hiring a Personal Assistant in Johannesburg

Manage the business administration and project support function within the office of the Chief Officer Legal, Risk & Compliance (Chief Officer LRC) and serve as the primary point of contact for this office.

Your responsibilities will include:

1.    Administrative Support

• Real time email management and prioritisation
• Chief Officer LRC message management and telephone screening
• Guest reception 
• Manage and facilitate the Chief Officer LRC calendar to arrange appointments, meetings and conferences
• Review, proofread and edit documents prepared for the Chief Officer LRC signature 
• Ensure that the Chief Officer LRC is well prepared for meetings
• Devise and maintain office management systems, including data management and filing
• Administrative support during meetings in terms of accurate minute taking
• Document compilation and/or consolidation in line with various submission requirements
• Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc. 
• Co-ordinate reports that may require input from all departments and is presented to the Executive 

2.    Budget and Expense Management

• Assist the Chief Officer LRC with budget OPEX and CAPEX budget administration for their cost centre 
• Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures 
• Ensure that tax invoices and receipts are collected for payment purposes 
• Expenditure to be reconciled in accordance with source and reference data
• Process reconciliations and payments within turnaround time
• Process expense reports
• Budget transfers 

3.    Travel Management

• Manage all travel for local and international trips
• Prepare the Chief Officer LRC itinerary for all trips
• Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

4.    Event Management

• Event management for all functions hosted by the Chief Officer LRC office for their cost centre
• Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.  which includes:
  • Venue booking and preparation
  • Confirmation of speakers
  • Attendance of delegates
  • Preparation of agenda 
  • Preparation of presentations
  • Sourcing promotional items and branded gifts

The ideal candidate for this role will have:

• Matric
• Secretarial Certificate / Diploma essential
• Legal certificate advantageous 

Job Experience:

• Minimum of 3 -5 years secretarial experience which includes:
  • a minimum of 1 years’ experience as a PA supporting a Chief Officer or the equivalent in a listed company 
  • a minimum of 1 year working in a (BU specific) related environment 
  • Project management experience
  • Legal PA support advantageous 

Job Knowledge:

• Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
• Knowledge of office management (essential)
• Knowledge of IT/Telecommunications environment (advantageous)
• Financial administration experience 
• Knowledge of SAP EVO (advantageous) 
• Project management and project coordination 

Job-Related Skills:

• Excellent administration skills
• Excellent organisational skills
• Excellent oral and written communication 
• Ability to pay attention to detail 
• Ability to maintain confidentiality at all times
• Ability to work under pressure and meet tight deadlines 
• Ability to work independently 
• Results orientated and self-motivated 
• Forward thinking and proactive 
• Ability to execute multiple activities simultaneously 

We make an impact by offering:

• Enticing incentive programs and competitive benefit packages
• Retirement funds, risk benefits, and medical aid benefits
• Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies

The base location for this role is Midrand, Vodacom Campus.