The South African Weather Service is Hiring an Office Administrator | R29 000 p/m

Job Summary:

• To provide efficient Aviation related administration services to the Aviation team and their
  stakeholders, assist with ensuring the department’s compliance with the relevant
  legislation, SAWS policies and procedures, as well as the requisite Total Quality
  Management processes.
• Act as the first point of call when there are incoming calls from the department’s external
  stakeholders
• Performing day-to-day organizational support activities which are aimed at ensuring that
  the department unit is administratively functional and that strategic goals such as skills
  development and communication are met.

Key Performance Areas:

• Administrative, operational, and any other functions as may be directed

• Management of all diaries, including the scheduling of meetings electronically in
  available time slots

Arrangement of meetings and logistical requirements thereof

• Ensure that meeting minutes are accurately captured, distributed and resolutions are
  Implemented
• Management of client queries and customer feedback
• Assisting with budgeting and management of the office’s finance throughout the financial
  period
• Procurement of goods and services for the department
• Coordination of income and expenses for the Aviation Weather Centre
• Asset control and inventory.
• Establish and maintain an effective filing system for the department
• Travel & accommodation arrangements for the team
• Assist the team with compliance to performance management cycles
• Play an active role in the Implementation and maintenance of the Quality Management
  System for the Aviation department
• Liaise with internal and external stakeholders.
• Accurate record keeping and filing of all documents
• Ensuring that classified and confidential documents are kept safely

Minimum Requirements and Attributes:

A National Diploma in Administration or equivalent qualifications in a related field

• A minimum of 2 years’ experience
• Excellent communication skills (written and verbal)
• Meticulous attention to detail
• Ability to work under pressure with strict deadlines.
• Good interpersonal skills and stakeholder management
• Code B driver’s license.
• Those who are not in permanent employment will be given first preference