Tharisa is hiring a Logistics Administrator in Johannesburg

The Logistics Administrator shall be responsible to manage the stage 1 and 2 invoicing sheet by updating with accurate data that match Sage X3 ERP system and has the required invoice details on the sheet which balance to statements. The Logistics Administrator shall furthermore be responsible to ensure that only accurate accruals are left after invoices have been processed in Sage X3 ERP system by balancing accruals with the excel invoicing sheets.

Role context

• Compile and maintain loading schedules for transporters and invoicing sheets for all stage 1 and 2 transactions (rail and road),
• Verify data for short distance transport with weighbridge tickets,
• Share incident reports with service provider accounts department in case of weight amendments,
• Save all stage 1 and 2 invoices on the supplier invoice folder, review and sign off if accurate,
• Ensure all back-up paperwork is received for short distance transport by the 7th working day of the new month or inform finance team to short pay the invoice in question,
• Once finance has processed all invoices, match the balance stage 1 and 2 accruals with the excel invoicing sheet, investigate any discrepancies,
• Management of parts of the ERP system in respect of daily processing and related activities,
• Sort paperwork based on the excel sheet numerical numbering and file in an orderly manner with the related invoice,
• Update the PGM dispatched and received times on the PGM excel sheet and save the PGM weighbridge tickets on the server,
• Distribute the final PGM excel sheet to the customer,
• Investigate recon items on the creditors reconciliation sheets,
• Manage office stationery for the Johannesburg office,

Qualifications

• Grade 12

Job-specific experience

• MS Office: Word and Excel.
• Microsoft and any other programs relative to logistical activities.