St Paulus is Hiring a PERSONAL ASSISTANT (PA) TO THE PRINCIPAL in Pretoria

The school is looking to appoint a full-time, highly organised, professional and dynamic PA to the Principal. This role requires a proactive individual who can provide high-level administrative, logistical, and communication support, while upholding the ethos of the school. Please note that consideration will only be given to candidates with the following:

QUALIFICATIONS AND EXPERIENCE

• A relevant diploma or degree in Administration, Office Management, HR or related field.
• A minimum of 3 years’ relevant experience in a PA, Executive Assistant or Senior Administrative role.
• Prior experience in a school environment will be advantageous.

SKILLS AND COMPETANCIES

• Advanced ICT skills with strong proficiency in MS Office and Google Workspace.
• Excellent organisational and time-management skills with the ability to manage multiple priorities.
• Strong verbal and written communication skills, with accuracy and attention to detail.
• English and Afrikaans proficiency.
• Professional interpersonal skills with the ability to liaise confidently with all stakeholders.
• Discretion, confidentiality, and integrity in handling sensitive matters.
• Problem solving, with the ability to anticipate needs pro-actively.
• HR administration knowledge and skills would be advantageous.
• Ability to work independently and as part of a proactive admin team.
• Confidence to take charge of difficult situations, work under pressure and meet deadlines.
• Practicing Catholic or thorough understanding of Catholicism.
• Willingness to participate in the broader life of the school and uphold Catholic ethos.
• A valid Criminal Clearance Certificate

JOB DESCRIPTION (not an exhaustive list)

• Manage the Principal’s diary, meetings, and communications, ensuring effective prioritisation of tasks.
• Serve as the first point of contact for staff, parents, and external stakeholders, ensuring professional communication.
• Prepare agendas, minutes, reports, and correspondence on behalf of the Principal.
• Co-ordinate and support school calendar events, Board meetings, assemblies, and other key functions.
• Provide administrative HR support.
• Assist with Board governance requirements, maintaining statutory documentation and confidential records.
• Ensure the smooth operation of the Principal’s office by anticipating needs, streamlining processes, and maintaining organisation.
• Handle sensitive issues with the utmost confidentiality and professionalism.
• Support strategic projects, school-wide initiatives, and committees as delegated.

Suitably qualified and experienced candidates are invited to submit their abridged curriculum vitae, complete with three references and a letter of motivation to [email protected] by no later than Friday, 3 October 2025.

St Paulus is an equal opportunity employer and values a diverse workplace. Submission of a CV does not automatically qualify the applicant for an interview. Applicants who do not hear from us within 2 weeks of the closing date of this advert can assume that their application was not successful. Only short-listed candidates will be advised of their outcome.