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St Catherine’s School is Hiring a PERSONAL ASSISTANT TO THE HEAD OF SCHOOL in Johannesburg

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The school seeks to appoint a full-time, highly organised, professional and dynamic PA to the Head of School. This role requires a proactive individual who can provide high-level administrative, logistical, and communication support, while upholding the Ethos of the school. Please note that consideration will only be given to candidates with the following:

QUALIFICATIONS AND EXPERIENCE

  • A relevant diploma or degree in Administration, Office Management, HR, or related field.
  • A minimum of 3 years’ experience in a Personal Assistant, Executive Assistant, or Senior Administrative role.
  • Experience within a school environment will be a distinct advantage.

SKILLS AND COMPETENCIES

  • Advanced ICT skills with strong proficiency in Microsoft Office applications.
  • Excellent organisational and time-management abilities, capable of handling multiple priorities efficiently.
  • Exceptional written and verbal communication skills, with meticulous attention to detail.
  • Professional interpersonal skills and the confidence to liaise effectively with all stakeholders.
  • Discretion, confidentiality, and integrity in managing sensitive matters and information.
  • Strong problem-solving skills and the ability to anticipate needs proactively.
  • HR administration background and knowledge, including hands-on experience with HR processes and employee records, would be advantageous.
  • Ability to work independently as well as collaboratively within a proactive administrative team.
  • Confidence and composure in managing challenging situations, working under pressure, and meeting deadlines.
  • A practicing Catholic or a thorough understanding of Catholic values and ethos.
  • Willingness to participate in the broader life of the school and uphold its Catholic ethos.
  • A valid Police Clearance Certificate is required.

JOB DESCRIPTION (not an exhaustive list)

  • Manage the Head of School’s diary, meetings, and correspondence, ensuring effective prioritisation of tasks and follow-up.
  • Serve as the first point of contact for staff, parents, and external stakeholders, always maintaining professional and courteous communication.
  • Prepare agendas, minutes, reports, and correspondence on behalf of the Head of School.
  • Coordinate and support school calendar events, Board meetings, assemblies, and other key functions.
  • Provide administrative HR support, including:
    • Maintaining staff records and confidential personnel files.
    • Assisting with recruitment and onboarding processes.
    • Supporting performance management, disciplinary, and grievance procedures as required.
    • Coordinating staff training and professional development schedules.
  • Assist with Board governance requirements, ensuring compliance and proper record keeping.
  • Ensure the efficient operation of the Head of School’s office by anticipating needs, streamlining administrative processes, and maintaining strong organizational systems.
  • Handle confidential and sensitive issues with professionalism and discretion.
  • Support strategic projects, school-wide initiatives, and committees as delegated.
  • Draft and maintain standard operating procedures (SOP’s) for HR and office administration processes.
  • Draft, review, and maintain school Policies and Procedures, ensuring compliance with legislation and alignment with the school’s ethos and operational requirements.

Suitably qualified and experienced candidates are invited to submit their abridged curriculum vitae, complete with three references and a letter of motivation to Mrs May Alli at [email protected] by 17th October 2025.

Suitably qualified and experienced candidates are invited to submit their abridged curriculum vitae, complete with three references and a letter of motivation to Mrs May Alli at [email protected] 

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