Duties and responsibilities
- Administering routine correspondence
- Preparing and lodging applications for renewals, recordals and other change, etc. in Africa and abroad
- Preparing trade mark forms and certificates for lodging with the Registrar in Africa and Abroad
- Ensuring that computer and manual records are updated with all changes
- Checking Paralegals term list on a weekly basis so as not to miss renewal deadlines
- Attending to accounting queries (suspense items, credit notes etc.)
- Debit notes and WIP Management
- Preparing routine diary correspondence
- Own drafting of routine letters and correspondence / status reports to client / follow-ups with Local Partners / Renewal Agents
- Creating and printing trade mark listing from computer records
- Opening of new files
- Filing, faxing, photocopying and general office duties.
Requirements
Skills and knowledge
- A methodical person with good English language skills
- Computer literate in Microsoft Word
- Typing speed of 60 wpm
- Ability to work independently, to work under pressure and to use initiative
- Dealing with several matters at once.
- Very meticulous person who pay attention to detail
- In-depth knowledge of Patricia and CMS will be an advantage
Qualification/s
- Matric/ National Diploma or equivalent qualification
- Secretarial Diploma/Certificate (preferably legal)
- 3+ yrs relevant experience as a secretary