Remote Logistics Coordinator – Events Job Vacancy at DDQINVEST | UK Hours
DDQINVEST specialises in delivering high-impact conferences that bring together asset managers and professional investors. The company is committed to creating seamless event experiences by fostering meaningful connections, enabling insightful dialogue, and supporting long-term partnerships within the global financial community.
ROLE OVERVIEW
The Logistics Coordinator will be responsible for the end-to-end event logistics, ensuring venues, vendors, sponsors, and payments are coordinated accurately and on time. This role is ideal for a South Africa–based professional comfortable working remotely during UK business hours
KEY RESPONSIBILITIES
Event & Venue Logistics
- Liaise with hotels to source and secure event venues as per agreed timelines
- Coordinate meeting rooms, AV requirements, catering, and accommodation
- Manage logistics communication with hotel event teams
- Ensure all venue logistics are confirmed in advance
Vendor & Payment Coordination
- Coordinate logistics with AV suppliers, caterers, and vendors
- Track contracts, invoices, and costs
- Ensure timely payment of all vendors including hotels and service providers
- Maintain accurate logistics and payment records
Sponsor Logistics
- Liaise with sponsors regarding event materials and branding
- Ensure sponsor materials are delivered pre-event and managed post-event
- Coordinate shipping and return logistics
General Logistics Support
- Support event timelines and logistics checklists
- Assist with live or virtual event logistics
- Resolve logistics issues efficiently
- Liaise with service providers critical to the business process
- Coordinate and communicate with sponsors and vendors to ensure timely execution of deliverables
- Manage direct communications with event registrants to reconfirm attendance ahead of scheduled events
REQUIRED SKILLS & EXPERIENCE
- 1–2 years’ experience in event logistics, event coordination, or hospitality
- Experience liaising with hotels and vendors
- Strong organisational and administrative skills
- Ability to manage multiple deadlines
- Fluent in spoken and written English
- Comfortable working UK business hours
DESIRABLE ATTRIBUTES
- Experience supporting international conferences and events
- Remote working experience
- Self-Starter
- Proactive and solutions-oriented
WHAT WE OFFER
- Fully remote role
- Competitive market-related salary
- Exposure to international events and brands
- Growth opportunities in a fast-growing organisation
HOW TO APPLY
Submit your CV and a short cover note to [email protected] outlining relevant experience and availability to work UK hours.
