Location: First Floor, Wrigley Field, The Campus, Corner of Main & Sloane Street, Bryanston & Remote Work on Non-Office Days (Must have reliable backup electricity & internet)
Salary: R12,000 – R16,000
Benefits: Pension Fund
South African Citizens Only
Purpose of the Position
The Clearance Administrator plays a key role in ensuring a smooth transfer process for units managed by ANGOR. This includes providing clearance figures to stakeholders, maintaining accurate records, and liaising with attorneys, banks, colleagues, and management to facilitate seamless transactions.
Key Responsibilities
- Provide clearance figures to transferring attorneys for unit sales.
- Maintain accurate records, filing, and archiving related to transfers.
- Update system information to reflect unit sales and transfers.
- Handle transfer-related queries and ensure timely communication.
- Adhere to the Return Call Policy when managing stakeholder interactions.
- Process refunds to ex-owners where applicable.
Reporting Line
Reports to the Property Management Support Division Accountant.
If you meet the requirements and are detail-oriented with strong communication skills, we invite you to apply!
How to Apply: Complete the online application here: https://www.angor.co.za/careers-online-job-application-form/
Detailed Responsibilities & Requirements
CLEARANCE FIGURES
- Receiving instructions for transfer of unit from attorneys
- Adding instruction on intelliAcc system
- Liaising with DMS and/ or Otto Krause and PM Department with regards to legal fees to be included in requested figures
- Calculating clearance figures for the period requested
- Generating the clearance figures via the system
PAYMENT CONFIRMATION
- Issuing Clearance Certificate upon confirmation of receipt of payment
CLIENT LIAISON
- Following up on a regular basis with the transferring attorney and PM Department with regards to outstanding clearances
REGISTRATIONS
- Updating owner details on the system
- Processing adjustments on previous and new accounts upon transfer
REFUNDS
- Calculate refund due +- 6 weeks after transfer
- Instruct PS to pay refund credit balances due to ex- owner
QUERIES
- Assisting clients and transferring attorneys with telephonic and emailed queries in a timeous and efficient manner
INFORMATION MANAGEMENT
- Storing, maintaining and retrieving information on company server, Zoho and accounting system as appropriate
- Updating outstanding folder/ file on a regular basis
GENERAL
- Any duty/ task reasonably assigned by management
MINIMUM QUALIFICATION
- The applicant must have completed a minimum of Matric and have an excellent command of English as written and spoken language.
- Previous experience in the property industry, with specific reference to the generation of clearance figures will be advantageous.
KNOWLEGDE, SKILLS AND ABILITIES
The applicant must have proficient knowledge in the following areas:
- Ability to establish and maintain effective working relationships with role players
- Knowledge of accounting and financial administration
- Ability to maintain a high level of accuracy
- Ability to meet turn- around times and grasp the effects and repercussion of his / her actions on other departments
The applicant must demonstrate the following skills:
- Excellent interpersonal skills
- Effective verbal and listening communication skills
- Attention to detail and high level of accuracy
- Numeracy and data entry skills
- Understanding of basic calculations and the effect of pro – rata periods on calculations
- Effective organizational skills
- Effective written communication skills
- Computer literacy in MS Office
- Time and work management
- Stress management
- Confidentiality, tact and discretion
The applicant must demonstrate the following personal attributes:
- Be honest and trustworthy
- Demonstrate sound work ethics
- Be flexible
- Be deadline driven
- Be a completer/ finisher
- Be able to work independently
- Numeracy
- Quick learner
WORKING CONDITIONS
- The applicant will be based in an open plan office or working remotely as per company specifications and schedules, and will be faced with constant interruptions from different role players .
- There are expected turn- around times within this position, which may cause the applicant stress. The applicant is further required to work accurately with a minimum tolerance for data entry and/ or calculation errors.
- The applicant will be required to deal with a wide variety of personalities on various matters.
The above statements are intended to describe the general nature and level of work being performed by the applicant of this position. They are not intended to be an exhaustive list of all duties and responsibilities required of the position.