We are seeking a detail orientated, organized bookkeeper to join our growing finance team. This is an exciting opportunity for an individual to play a key role in assisting the finance team to add value to the organization in a growing environment. The ideal candidate will have strong accounting skills and a proactive mindset. The role will require you to assist with processing of invoices, organizing financial data, and ensuring accuracy among various other administrative and financial tasks.
Location: While we’re a fully remote team, this role requires close collaboration with the management accountant and finance team based on GMT +/- 3 hours. Therefore, candidates must be based within this timezone, preferably based in South Africa.
Reports to: Management Accountant
Caribou is an impact consulting company on a mission to create more inclusive economies and societies in an increasingly digital world. We support clients to use their funds and resources more effectively to maximize their social and environmental impact. Our partners are leading corporations, government agencies, international financial institutions, and private foundations worldwide. We provide end-to-end fund management, advisory, research, measurement, and impact services to enable organizations to tackle some of the world’s most complex challenges.
Caribou has existed for a decade and is in the midst of a period of rapid change and growth, which necessitates greater structure and efficiency in its central functions. This bookkeeping role will report into the Management Accountant, and be willing to do monthly repetitive tasks as well as jump into any ad-hoc tasks needed to assist the finance and central operations team. The role will require 20-30 hours per week.
We have always been a remote-first company. We have no physical office and use digital tools for collaboration. We have over 50 staff in 20 countries across 5 continents.
Core to our culture is supporting our staff to have autonomy over where, how, and (within reason) when they work. We trust and empower everyone to work in a way that achieves successful outcomes while providing flexibility to manage all aspects of their life.
We hire people because they are the best at what they do, so we’re pretty sure that our team is some of the smartest and most interesting people you’ll meet. Come join us!
List the primary duties and responsibilities of the role in bullet points, ensuring they cover the scope of the role, and include measurable goals and outcomes for the role. Example:
| KPA / Role | KPIs / Duties |
| Data Entry | Accurately input financial data into accounting software and ensure all records are up to date |
| Invoice Processing | Prepare, process, and file invoices, ensuring that all invoices are approved and paid in a timely mannerExport invoices from Caribou’s project management tool to Xero |
| Reconciliation | Assist in the monthly reconciliation between the project management tool and the accounting softwareAssist with monthly bank reconciliations |
| Financial Records | Maintain and organize financial documents and records, ensuring they are easily accessible for auditing and reporting purposes |
| Payment Processing | Prepare and reconcile payment files for payment ensuring accuracy and completeness of all information |
| Expense Reporting | Assist with employee expense reports, ensuring all claims are supported by proper documentation and all exchange rates are calculated at accurate rates |
| Support Audits | Assist the finance team with internal and external audits by providing necessary documentation |
| Budgeting support | Assist the finance team with the budgeting process, by inputting data into workbooks and ensuring accuracy and completeness of the data |
| Software | Ensure that all software invoices are obtained from the relevant platform and recognised appropriately |
| Utilization of Staff | Export reports from the project management software to analyse staff utilization rates per project which will feed into the management accounts |
| Allocation of Expenses | Assist the management accountant in ensuring all Invoices and bills are accurately recorded to specific internal projects |
| UK Vat Returns | Assist the management accountant with the quarterly VAT returns |
| Administrative Support | Provide administrative support to the executive team, including assisting with expense reports and organising of data, as well as any other ad-hoc administrative tasks to support the team |
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