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Project Coordinator for RWS | Remote SA

Project Coordinator required for world leading translation company!

Would you like to work with people from all over the world on a daily basis? At RWS Group you will join a young, dynamic in-house team handling the translation of projects for virtually every leading multinational on the planet.

To support our team of in-house translators, we are looking for a Project Coordinator to join our offices based in the Southern Suburbs of Cape Town, South Africa and perform a variety of administrative and coordination functions to support the Translation and Resourcing teams deliver high quality results. In this role you will help prepare, resource and deliver translation projects. In doing this, you will be guided by your line manager on site and the project teams from RWS offices in virtually every time zone.

Location: Southern Suburbs of Cape Town, South Africa.

We Offer:

  • An entry-level position with ongoing feedback on your work
  • Work schedule: Full time, 40 hours per week.
  • Flexible working hours: 8.30-4.30 Monday to Friday.
  • Competitive salary and plenty of career opportunities
  • You can start quickly, start date is negotiable
  • Warm, informal, and international work environment

Skills & Experience needed:

  • Degree in Translation, Languages, Administration or similar
  • Full Professional Proficiency in English
  • Ideally someone with a second African language
  • You are capable of working on a project basis, working efficiently and switching quickly between activities.
  • You are accurate, organized, and able to work under pressure.
  • You are able to master new software quickly.
  • Young, energetic, motivated, someone who can handle tight deadlines.
  • Work experience in the translation industry is not required

Job Overview

Key Responsibilities:

  • Operational Excellence – Contacts freelance translators using the vendor database to staff translation projects. Communicates with manager and/or team on status of requests in a timely fashion. Ensures a high level of accuracy in the vendor database by ensuring Supply Chain update essential information (e.g., booking information, availability, contact info, skills, rates/discounts, performance history.) Supports project activities such as file analysis and preparation, sending prepared information to freelance translators
  • Delivers Quality, Value, and Results – Ensures qualified resources are identified by clarifying requirements for resources up front (e.g., specific skills, profile, availability). Monitors schedules of freelancers and alerts manager/team of potential resourcing conflicts (e.g., holidays, vacations.) Highlights new resources and performance histories/skills to team in order to identify the best resource for the project.
  • Functional Excellence – Actively learns about processes, policies and tools (e.g., vendor database) in order to perform his/her work efficiently and effectively. Learns strategies to identify the best resources for projects (e.g., understanding skills, search/selection techniques, resource planning.
  • Relationship Building – Builds strong relationships with team members by demonstrating strong communication skills (e.g., clarifying requirements, providing timely updates). Works collaboratively with the Supply Chain team to ensure updates to the database. Demonstrates a high degree of professionalism when working with external vendors and freelancers.

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