Project Co-ordinator and Personal Assistant Job Opportunity for Pedros Durban

DUTIES AND RESPONSIBILITIES:

1. To coordinate and follow up with internal development team on the implementation of SOP procedures to ensure a smooth workflow from the various activities.
2. Ensure all development SOP documentation is received from team members timeously and correctly filed.
3. To prepare weekly minutes of development meetings and submit to the development team including following up on action points from the meeting.
4. To develop and keep updated a filing system for project documentation.
5. To prepare compliance handover file with all COC’s, Plan Submission Applications, Business License Applications, Approved Plans, Occupation Certificates for every project.
6. Liaise with Operations to chase up on service certificates or compliance documents on existing stores.
7. Assist PM’s and Procurement Manager Development on chasing quotes and checking if required.
8. Maintain an updated project tracker which is to be shared with relevant stakeholders on a weekly basis.
9. Coordinate departmental activities within the department and ensure all within department is aware of scheduled activities.
10. Assist GDM in scheduling meetings with internal and external stakeholders.
11. Plan travel including flights, accommodation and transportation

REQUIREMENTS:
1. A minimum of 2 years’ working experience in a similar position.
2. Tech Savy with strong MS Word, Excel and PowerPoint Skills
3. Strong interpersonal skills
4. Ability to multitask
5. Proactive approach to problem solving
6. Attention to detail is a must