Pietermaritzburg Job Opportunity at St Charles College for a Personal Assistant

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St Charles College is looking to employ a suitably qualified Personal Assistant to the Heads of the Senior School and the Director of Academics, commencing 1 May 2025. The College pursues its mission based upon core values and our staff are expected to have integrity and exercise sound judgement within their positions.

Key responsibilities include but are not limited to:

  • Manage the diaries of the Heads of the Senior School and the Director of Academics, including but not limited to
    scheduling meetings, appointments, events, taking minutes of meetings, and booking travel and accommodation.
  • Handle correspondence, emails, and phone calls on behalf of the Heads of School and the Director of Academics.
  • Reception for the Senior School.
  • Manage communication with Senior School parents.
  • Maintain pupil files and ensure that both digital and physical filing is up to date.
  • Prepare documents as needed.
  • Maintain confidential records and ensure secure document handling.
  • Liaise with the Universities of South Africa and the South African Qualifications Authority.
  • Provide administrative assistance with the Association of Cambridge Educators in South Africa.
  • Liaise with Cambridge on behalf of the Heads of Schools and Director of Academics.
  • Source and order stationery and office equipment for the Senior School office.
  • Maintain accurate records of Senior School boys arriving late and leaving early.
  • Maintain accurate sick leave records for all Senior School boys.
    Personal qualities:
  • Excellent communication skills, including fluency in Speaking/Reading/Writing in English.
  • Previously demonstrated ability to work as part of a team and interact professionally with all levels of staff and
    management.
  • Strong organisational and time management skills.
  • Detail‐oriented and sensitive to confidential information.
  • Good human relations skills and proven integrity.
    The ideal candidate will have:
  • At least five years of experience in the same or similar position.
  • Excellent knowledge of Microsoft Office; knowledge of Ed-Admin is advantageous.
  • A valid driver’s license.
    How do you apply?
    Only persons with the appropriate qualifications and experience will be considered. If you feel you suit the above position,
    please complete the application form which can be found by clicking on the link provided below.

Lynn Fitho

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