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Personal Assistant to Bursar Job Vacancy in Durban at Wykeham Collegiate

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The Wykeham Collegiate is a leading independent girls’ school in Pietermaritzburg, offering a progressive, holistic education, based on Christian values.

Applications are invited from suitably qualified and experienced candidates for the position of:

PERSONAL ASSISTANT TO BURSAR

Full Time Post Starting 1 August 2025 (negotiable) Reference: BPA

We are seeking to appoint a dynamic and versatile Personal Assistant who has worked for a finance department, with projects administration and operations background.

Key responsibilities

  • Secretarial duties – support the Bursar with all administration duties
  • Take Minutes
  • Monitor lease agreements
  • Manage the Karri App
  • Process requisitions
  • Fixed assets management
  • Ensure ancillary services are monitored and managed effectively e.g. cleaning contract.
  • Projects Administration
  • Parents Liaison
  • Health and Safety auditing
  • Insurance claims and register
  • Vehicle licensing and services

Experience & Qualifications

  • A qualification in Office Management, Information Management, or Business Administration
  • Basic accounting/financial certificate or higher
  • Min seven years PA experience, preferably in a school environment
  • Strong communication and interpersonal skills, with the ability to interact professionally with parents
  • Proven experience in managing confidential information and multitasking
  • Excellent computer skills: Microsoft Word, Excel, Internet
  • Experience with Ed-Admin will be advantageous

Attributes

  • Excellent administrative, reporting and organisational skills
  • Ability to accurately record minutes, capturing key decisions, action items and discussion points
  • Critical thinker, clear use of initiative and problem-solving skills
  • Deadline orientated. Work under pressure
  • Good communication skills – oral, written and listening skills
  • Good time management skills
  • Ability to work co-operatively in a team and independently
  • Ability to develop and maintain relationships
  • Ability to set up admin systems and maintain an updated database
  • Basic knowledge of budgeting
  • Must have their own transport

Applicants may send their covering letter & CV to [email protected] (please ensure to quote the reference BPA in the subject line)

Closing date: 10 July 2025

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