Office Administrator for Factory 209 | Onsite CT (R12000 p/m)

Job Title: Office administrator

We are seeking a detail-oriented and proactive Office Assistant to ensure the efficient and effective operation of our office environment. This role involves coordinating administrative activities, managing resources, and fostering a positive office culture. The successful candidate will serve as a key liaison between our two locations and will work closely with the General Manager to support internal and external operations.

Key Responsibilities:

1. Inventory Management:

• Maintain inventory records for office supplies (consumables and non-consumables).
• Monitor and order stationery, furniture, appliances, and electronics as needed.
• Ensure office equipment is in proper operating condition.

2. Scheduling and Coordination:

• Answer and direct phone calls.
• Coordinate appointments, meetings, and travel arrangements for staff.
• Manage internal and external communications and documentation.
• Act as the liaison between two office locations to streamline operations.

3. Record Keeping:

• Maintain records, filing systems, and databases.
• Handle incoming and outgoing mail and correspondence.
• Prepare meeting agendas, record minutes, and transcribe information when required.

4. Managing Administrative Staff and Facilities:

• Supervise cleaning staff and ensure facilities are well-maintained.
• Coordinate with maintenance providers (electricians, plumbers, internet providers) to ensure office safety and functionality.

5. Health and Safety:

• Ensure compliance with health and safety regulations across all locations.
• Organize training for staff and managers as needed.
• Oversee building maintenance to ensure optimal working conditions.

6. Onboarding and Finance Support:

• Manage the asset register and assist with onboarding new employees.
• Facilitate equipment procurement, printer setup, access control, and parking arrangements.
• Load payments and manage proof of payments and filing.

Requirements:

• Grade 12 Senior Certificate.
• Essential: 2 – 3 years experience as an admin officer
• Variety of administrative tasks, to support smooth operations of the office and e-commerce platform.
• English, Afrikaans

Online closing date: 16 Jan 2025

Assume position: As soon as possible

Salary Expectation: R10 000,00 – R12 000,00 per month

What We’re Looking For:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and familiarity with database management.
• Ability to foster a positive and productive work environment.
• Experience in administrative or office management roles is preferred.

How to Apply:

If you’re ready to take on this dynamic role, we’d love to hear from you. Please send your CV and a cover letter to duanea@sun.ac.za by 16 Jan 2025. If you do not hear from us within 2 weeks of the closing date, please consider your application unsuccessful.