Legal Secretary Job Vacancy at Adams & Adams in Johannesburg

• Typing of general correspondence and specifications
• Answering telephone, taking messages and screening of calls
• General administrative duties e.g. faxing, photocopying, answering switchboard
• Typing/ editing of documents, faxes and letters for partners/ associates
• Sending and receiving of faxes and email
• Receiving, interpreting and carrying out client’s instructions
• Liaising with clients, telephonically and personally
• Preparing and filing of South African, African and International patent and design applications
• Late filing of outstanding documents for South African, African and International patent applications and reporting to client
• Invoicing clients
• Preparing of formal requests to amend and/or correct clerical errors in patent and design applications
• Obtaining extension of time for acceptance, registration and filing of outstanding documents for local patent and design applications
• Preparing relevant documents for signature by applicant and/or inventors
• Opening of files on patent registry
• Requesting new account numbers from CMS
• Drawing files
• Amending records and files when necessary
• Responding to Agent’s invoices
• Carry out ad hoc duties that commensurate with the job level

Requirements

Skills and knowledge

• High level of initiative and being pro-active in the practice
• Ability to prioritize and deal with urgent matters promptly and efficiently
• Solid understanding of relevant legislation
• Ability to work independently, to work under pressure, to use initiative and meet deadlines
• Good administrative skills
• Must be flexible regarding time
• Excellent communication skills
• Computer literate in MS Office Suite

 Qualification/s

• Matric/ National Diploma or equivalent qualification
• Secretarial Diploma or equivalent experience
• Excellent Typing Skills
• At least 2-3 years’ experience in patent prosecution or High court litigation