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Debtors Clerk Job Vacancy in Sandton at Kisch IP

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We have an immediate opening for a Debtors Clerk (E-billing) in the Finance department. This position is ideal for an individual who is reliable, energetic, able to prioritise work efficiently, meticulous, has good verbal and written communication skills, and deadline-driven.
Do these characteristics describe you? Are you able to work autonomously? If yes, we want to hear from you.

Key responsibilities of the Credit Controller will include, but not limited to:

  • Set up and maintain vendor sites for new matters, new timekeepers, new and revised portal budgets, and ongoing rates and/or other portal requirements;
  • Ensure accurate preparation of LEDES files on invoices received for submission
  • Maintain and update the Excel spreadsheets with prepared invoices received for submission;
  • Submit monthly electronic invoices to the firm clients, ensuring all clients and firm guidelines are followed during submission;
  • Liaise between the firm, billing fee earners, secretarial staff, and clients regarding ebilling queries when required;
  • Identify and correct rejected invoices and other issues as they arise so that electronic invoices are properly submitted and accepted by clients.
  • Sending both confirmation/approval or rejection received from the clients and portals to the relevant staff to action;
  • Interact and educate timekeepers and secretaries to preclude future issues, to expedite the acceptance of electronic invoices where necessary;
  • Reconcile accounts with statements at month-end to ensure that no invoices are excluded from submission;
  • Reconcile accounts monthly with statement by completing the statuses of Invoices – E.g., Paid, Approved, Pending Approval, Rejected;
  • Ensuring that all rejected invoices are resolved within the correct timeframe and resubmitted;
  • Submit month-end detailed report to management;
  • Ensure compliance with ISO policies and procedures in all billing processes.
  • Ensuring all statements are saved on Patricia support
  • Completing and management of vendor forms.

Minimum requirements:

  • Grade 12 (Matric);
  • Financial qualification advantageous
  • Patricia (advantages)
  • Elite (advantages)
  • MS Office
  • Solid computer literacy a must.
  • Excellent administration skills.
  • 2+ years’ Credit Control and/ Debtors experience.
  • Excellent communication skills with individuals at all levels (verbal and written);
  • Ability to prioritize work efficiently.
  • Deadline driven.
  • A strong sense of teamwork.
  • Ability to maintain composure during stressful situations occurring as a result of
  • workloads and / or deadlines;
  • Use initiative and follow through on tasks.
  • Good interpersonal skills.
  • Able to maintain an orderly working environment.
  • Punctual, flexible and reliable
  • Ability to work in a team.
  • Good work ethics.
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