Auckland Park Preparatory School is Hiring a PERSONAL ASSISTANT TO THE HEADMISTRESS

Auckland Park Preparatory School seeks a dynamic, passionate, and energetic individual with sharp strategic thinking skills, who will approach their role with commitment and enthusiasm. The successful candidate will offer high-level administrative and organisational support to the Headmistress, ensuring the efficient running of the office by managing schedules, communications, and logistics. They will also serve as a vital link between the Headmistress and a range of stakeholders.

This is a pivotal position requiring someone who thrives in an educational environment and is committed to supporting the leadership of our vibrant preparatory school.

Key Responsibilities:

• Consistently exercise discretion and professionalism in all aspects of the role.
• Be self-motivated, with strong initiative and creative problem-solving abilities.
• Engage confidently and respectfully with parents, pupils, colleagues, and external educational partners.
• Demonstrate excellent organisational skills, resilience, and adaptability, with the ability to manage competing priorities and perform effectively under pressure.
• Contribute positively within a collaborative, community-focused team environment.
• Show flexibility with working hours, including evenings and weekends, when school functions, meetings, or events require attendance.
• Manage the Headmistress’s calendar, travel arrangements, and associated administrative responsibilities with accuracy and efficiency.
• Exercise sound judgement in handling correspondence, screening information, and drafting responses.
• Display excellent written, verbal, and research skills, with proficiency in advanced Microsoft Office applications; familiarity with school management information systems (such as EdAdmin) is an advantage.
• Maintain accurate records through effective filing systems, note-taking, and the preparation of minutes.
• Support strategic planning processes, contribute to policy implementation, and uphold the school’s mission, values, and traditions.

Reporting Structure

• Reports directly to the Headmistress

Educational Background:

• Matriculation certificate (NQF Level 4) as minimum requirement
• Tertiary qualification in relevant field highly advantageous

Professional Experience:

• 3-4 years experience in executive support or school administration