Administrative Assistant (Junior) Job Vacancy from Bigen in Pretoria

• Matric (Grade 12)
• A relevant tertiary qualification (NQF Level 4) in administration, business management, or a related field will be an advantage
• Minimum of 4 years of administrative and/or secretarial experience, preferably consulting sector

Job Description

• Provide comprehensive office, secretarial, and project administrative support, including but not limited to:
• Managing project documentation and filing systems
• Capturing and maintaining project Quality Management System (QMS) records
• Processing and verifying contractor payment certificates from the QMS database for approval by the Project Manager and/or Resident Engineer
• Coordinating communication between site office staff, contractors, and professional service providers
• Preparing and formatting reports, minutes, and other project documentation
• Capturing timesheets and out-of-pocket expense (OOPE) claims in the system
• Assisting with general office duties, including reception support and handling inbound/outbound calls professionally
• Managing project-related correspondence, contractor certificates, and ensuring efficient document flow
• Organizing and maintaining administrative records, reports, and filing systems
• Assisting with the preparation and compilation of tender documents
• Strong organizational skills with attention to detail
• Friendly, professional, and efficient with excellent interpersonal skills
• Self-motivated, proactive, and able to work effectively within a team
• Strong written and verbal communication skills