Temp Resource Centre Administrator for Saota | Hybrid CT

Are you an organized, detail-oriented professional with a passion for architecture and a knack for administrative excellence? We’re seeking a Temp Resource Centre Administrator to support our dynamic architectural research team at SAOTA.

About the Role:
The Resource Centre is a pivotal support department, curating approved suppliers, architectural products, materials, and systems used in SAOTA’s projects. With a physical library showcasing material samples and a comprehensive digital database, the Centre provides architects with vital resources for their work.

As the Resource Centre Administrator, you’ll play a crucial role in managing this library and ensuring seamless operations. From cataloging and organizing samples to coordinating supplier information and supporting research initiatives, you’ll be the go-to person for keeping our Resource Centre running smoothly.

Please note that only candidates currently residing in Cape Town will be considered for this role.
This is a temp role (maternity cover) from February to June 2025.

Key Responsibilities:

1. Administrative Excellence

• Schedule and coordinate meetings for the team.
• Compile meeting minutes and manage email communications.
• Organize deliveries, sample shipments, and travel arrangements for research trips.
• Track department expenses and liaise with finance.
• Manage facilities-related tasks like maintenance requests and stationery orders.

2. Physical Library Management

• Maintain a well-organized sample room, ensuring all materials are properly cataloged and displayed.
• Create and apply QR codes to samples.
• Oversee the sample booking system, ensuring timely returns.

3. Digital Library Oversight

• Catalog supplier information and upload product details to the Digital Library.
• Ensure all data is accurate, up-to-date, and accessible for the team.

4. Research Support

• Assist the research team with limited investigations and documentation as needed.

What We’re Looking For:

Essential Skills:

• Exceptional attention to detail and organizational prowess.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal English communication skills.
• Ability to work independently and collaboratively, managing priorities in a fast-paced environment.

Behavioral Attributes:

• Curious and eager to learn.
• Proactive, resourceful, and solution-oriented.
• A team player with excellent interpersonal skills.
• Demonstrates professionalism and a positive attitude.

What We Offer:

• The opportunity to work in a creative, fast-paced architectural environment.
• Hands-on experience managing a unique Resource Centre that blends physical and digital innovation.
• A collaborative team culture that values growth and initiative.