4 Email Samples to Send as a Follow-Up After a First Interview in South Africa
Waiting for a reply after a successful interview can be stressful and anxiety triggering. This is the part where you wonder whether you should call them back or wait a little longer. A phone call may come off as too pushy so the best thing to do is send a follow up email after the first interview in South Africa. A follow up email is useful for politely enquiring on how far they are with the recruitment process. This email needs to be professional while also showing your eagerness to start joining the team. A follow up email can set you apart from a pool of other candidates who are also looking to join the company in the competitive South African job market. The best time to send a follow up email is within 24 to 48 hours after the interview. These following examples are to give you an idea on what to write when you want to do a follow up email;
Why You Should Follow Up After a First Interview
You should not be afraid to send a follow up message if you feel like the reply is taking forever, this also shows that you are a person who takes initiative and is brave enough to ask when necessary. The message might also reflect your enthusiasm to join the team and how hungry you are for work. Employers would also appreciate someone who can stand out for clarity and any lingering questions.
Email Sample 1: The Classic Thank-You Email
In the email, you can start by expressing gratitude for being given an opportunity to self advocate on the interview while also affirming the employers on how much you still want the position. This follow up email is simple, straightforward and still maintains professionalism.
Subject Line: Thank You for taking the time to interview me
Dear [Interviewer’s Name],
Thank you for the time you took to meet me for the interview for [Job Title] position at [Company Name]. Thank you for sharing insights about the team and your company work ethic’.
I have learnt so much about the company which makes me more enthusiastic about the possibility of joining such an amazing team.(You can also mention the specific project you discussed that you are excited about contributing to).
Once again I would love to express my gratitude for giving me an opportunity of experiencing how it would feel like to join your company. I am available to provide any additional information you might need from my side. I look forward to the possibility of joining the team.
Warm regards,
[Your Full Name]
[Your Contact Information]
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Email Sample 2: The Enthusiastic Follow-Up Email
If the interview left you feeling encouraged and determined to work with the company then the following example will give you an idea of how to show enthusiasm and assert you desire to join the company.
Subject Line: Excited to Join the [Company Name] Team!
Hi [Interviewer’s Name],
I cannot express how grateful I am for being given the opportunity for the interview we had. It was delightful discussing the [Job Title] position and learning more about the vision for [Company Name].
I understand that you have a process to follow and I am happy to wait, but my excitement of potentially joining the team has me wondering when you will be appointing the role. I believe you would appreciate my positive contribution to the team with my skills (mention the relevant skills)
Thank you once again for the glimpse of what my future would be like if I joined our team. Please do not hesitate to reach out incase of extra information from me. I hope to hear from you soon.
Best regards,
[Your Full Name]
[Your Contact Information]
Email Sample 3: The Clarification Follow-Up Email
This follow up email affords you an opportunity to address any topic that you would like to clarify or need clarification on. This also gives your employer an impression that you can professionally solve disputes or communicate in a healthy way.
Subject Line: Follow-Up on Our Interview – Clarification on [Topic]
Dear [Interviewer’s Name],
Thank you for inviting me for the interview regarding the [Job Title] role and sharing some of the innovative work your company has done for their clients.
After reflecting on our engagement yesterday, I realized the need to clarify my experience with [specific skill or topic]. Since I previously provided a summary, I would like to extend knowledge on my background in [specific relevant experience] that aligns closely with the goals we discussed for the role.
I’ve attached some information on the projects we were chatting about with this email. Do not hesitate to ask more for further clarification.
I look forward to the possibility of contributing to your team and am eager to take the next steps in the hiring process whenever you are ready. Thank you so much for the opportunity.
Warm regards,
[Your Full Name]
[Your Contact Information]
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Email Sample 4: The Networking Follow-Up Email
This follow up email after an interview is best for when you have discussed network opportunities with your interviewer. Just an appreciation email to express your gratitude on contacts shared and industry enlightenment.
Subject Line: Thank You & Looking Forward to Connecting
Hi [Interviewer’s Name],
I am truly delighted to have had an opportunity to interview for [Job Title] role at [Company Name]. I truly appreciate how I felt engaged in the top-notch work you do and the insight on [specific industry topic or contact].
This opportunity has been a blessing to me and thank you from the bottom of my heart. Just the possibility of working together has uplifted my passion and willingness to join your team. Thank you for offering to connect me with [specific person or resource mentioned].
I am happy to answer any additional questions and provide any information you may need to support your decision-making. Thank you once again for your time and looking forward to hearing from you and your team.
Best regards,
[Your Full Name]
[Your Contact Information]
Final Tips for Your Follow-Up Email
- Address your interviewer by name, Start by thanking your interviewer for the opportunity
- Choose the right subject line that highlights the contents of your message
- Restate your interest in the position using a professional tone
- Proof read your grammar and correct any mistakes
- Get on point, be short, polite and precise
- Sign off
- Add your signature and contact information
Following up after an interview may help you stand out amongst other candidates and give an employer the impression that you need the job. Sending a personalized email is a critical step in your job search in the forever competitive job market in South Africa.